Group Management Page Tips

This following will help you understand the parts of the Group Management page.

Group

  • This is the name of the group you are leading.
  • If a drop-down window appears, that means you are a leader of more than one group; after clicking on your desired group, wait a few moments for the page to populate.

Group Course(s)

  • Under this heading, you will see the list of courses that your group is licensed to access. At present, each group can access only one group.
  • At the time you purchased a group license, you selected the course for the group.
  • If you like, you can click on the course name to take you directly to that online course.

Enrolled Users

This section of the report shows the individuals enrolled in the group.  Notice there is a difference between “users” and “seats.”  The group license pays for a certain number of seats in the group (think of a classroom). Users (also known as students) are those who “occupy” the seats.  The group leader purchases the seats and then invites the students (users) to join the group (or occupy a seat). This means, for example, that a user might quit the group and another join in his place, without any further purchasing of seats. When purchased seats are all occupied, the leader has the option to add more seats (for an additional price).

Seating Data (just below the “Enrolled Users” heading)

  • “Total Seats” is the total seats purchased.
  • “Seats Remaining” is the number of unused seats. Every time you add a user, a seat gets “filled,” and this number goes down.

User Table

  • This is the list of users currently invited and accepted into the group. The name, email, and status are listed.
  • The status tells you whether the student/user has started the course, in progress or finished.
  • Users with a preceding checkbox can be removed. When you check the box, the Add User box will change to Remove User. Clicking that will remove the checked user.

Add Users

This is a drop-down button at the top of the Enrolled User list. With this can add users one at a time, or add multiple users. Click on this will bring up a popup window.

To add one user:

  • Click on “Add user” and then from the dropdown list selection “One user.” You are actually inviting an individual to join this group.
  • Enter the person’s first and last names and email address.
  • The individual will automatically receive an email with instructions on how to join (or take a seat).

To add multiple users at one time:

  • Click on “Add user” and then from the dropdown list selection “Multiple users.”
  • Enter each person’s first and last names and email address.
  • Each individual will automatically receive an email with instructions on how to join (or take a seat).

Add Seats

  • This button only appears when all seats have been occupied by users.
  • This will take you to the BER store, where you can purchase additional seats.

Email Users

  • This button allows you to send a group email to everyone in your group.
  • Enter only the Email Subject and the Email Message. Select the sub-group of users you want to send an email to.
  • The From Name, From Email, and Reply-to Email are automatically filled in with your (the leader’s) information.
  • Then like a regular email, fill in the subject line and then your message, and then “send.”

Course Report

  • This button takes you to the Group Course Report.
  • On the Group Course Report, you will need to select your Group Name and the Course for the report you wish to view.
  • For each person in the group, this report will show the % completion of the course and the time/date of completion.
  • You can sort the list by clicking on column headers that have a down arrow.

Questions Report

  • This button brings up the Questions Report, where you can see how the students are doing on individual questions in the course.
  • Select the group, the course, and the question set you want to check out.
  • The Question drop-down menu will list the various question sets for all the lessons in the course. These will be grouped by question type and alphabetically. Primarily, you will be interested only in the sets that begin with “Review: …”
  • Click on the Review set for the lesson of interest.
  • The resulting list will show each user/student who has begun the course, their score on the Review Question set (that is the Review Quiz) and the time when they completed the quiz.
  • For a more granular report, click in the column “Detailed Report” on the icon. This will give a detailed listing of the score for each question. If you click the “view” link in the resulting report, you can even the specific answers the user/student gave.

Search Window

Type in any name or email address and hit “Enter” to find the corresponding group member(s).

Bottom of the Enrolled User List

  • You will see a drop-down box for indicating how many users you would like to see on one page.
  • The navigational arrows are your controls for navigating through multiple pages in the Enrolled User list.

Group Leaders

  • More than one person can be designed as a leader for the group.
  • Each leader will have access to this Group Management page and reports.
  • The primary leader (the one who purchased and set up the group) can add or remove other leaders.
  • Each leader takes up one seat.

Course List   Group Leaders Info